Free party and event planning checklists

Choose a checklist for your event, review its assumptions, timeline, exact quantities, and budget guidance, then create your own event to adjust supplies and track costs. Reference checkmarks save here without an account.

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Party Planning Checklist

A useful party plan starts with the date, guest count, venue, and budget. For a typical three-hour celebration, confirm those basics 6-8 weeks ahead, send invitations 3-4 weeks ahead, order decor and tableware for your confirmed headcount plus 10% spare, and finalize food, drinks, setup, and cleanup during the last week.

12 items · 6 product mappings · 4 FAQs

Birthday Party Planning Checklist

For a 20-person birthday party, confirm the date, venue, age-appropriate format, and budget 4-6 weeks ahead. Build one photo-ready focal area, size food and tableware to 20 guests plus a small buffer, plan one simple activity, and leave enough time for cake service, gifts, and cleanup.

12 items · 6 product mappings · 4 FAQs

Corporate Event Planning Checklist

A reliable corporate event plan begins with the business objective, attendee count, venue requirements, accessibility, and an accountable owner. For a 50-person half-day event, lock the venue and program 8-12 weeks ahead, confirm AV and catering early, and run a documented check-in, setup, and teardown plan.

12 items · 6 product mappings · 4 FAQs

What You Need for a 50-Person Birthday Party

For a 50-person birthday party you need decor for one focal wall (a balloon garland, a number balloon, and a banner), seating and tables for roughly 50 guests (about 6-7 banquet tables and 50 chairs), tableware for 50 (plates, napkins, cups, and cutlery), drinks kept cold with a cooler and dispensers, hot food held in chafing dishes, a photo backdrop, and a favor for each guest. The grouped checklist below lists exact quantities, and the shoppable kit underneath maps each line to a product.

17 items · 14 product mappings · 5 FAQs

Graduation Party Checklist

A graduation party comes together around five things: invitations sent 3-4 weeks out, a school-color balloon-and-banner backdrop, a photo moment (a grad photo banner plus props), enough tableware and seating for your headcount, and food, drinks, and a small favor for each guest. The grouped checklist below walks through each step in order, and the shoppable kit underneath links every item to a product.

14 items · 11 product mappings · 5 FAQs

Baby Shower Checklist

To host a baby shower you need invitations sent about 3-4 weeks out, a soft decor scene (a balloon arch or coordinated decoration kit plus a sash banner), a dressed gift-and-dessert table, a photo backdrop, games and advice cards to break the ice, tableware for your guest list, light food and drinks, and a small favor for each guest. The grouped checklist below covers each piece with quantities, and the shoppable kit maps every item to a product.

15 items · 10 product mappings · 5 FAQs

Backyard Wedding Essentials Checklist

A backyard wedding needs a few things a venue would normally provide: a ceremony focal point (an arch and an aisle runner), cover and power (a canopy tent and string lighting), rented tables, chairs, and linens for the reception, a finished tablescape with place settings, stationery, and favors. Because there’s no in-house staff, plan seating and tableware for your full guest count. The grouped checklist below covers each essential, and the shoppable kit links every item to a product.

15 items · 15 product mappings · 5 FAQs